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Office Administrator
The role of Office Administrator is a part-time position, key to overall Church office function.
This staff member may be the first contact that members and non-members of KGPC have with the Church. As such, this individual must project a caring, friendly, faith-based attitude while also exercising trustworthiness and confidentiality. This individual must possess the background and skills necessary to create and distribute professional Church communications.
Job Skills and Qualifications:
– Associate degree in Business Administration and/or Communications, or equivalent
– Five (5) plus years’ experience in office administration and computer knowledge
– Combination of education and experience that would provide an equivalent background for this position
– Committed Christian who enjoys working in a Christian environment
– Adherence to King’s Grant Presbyterian Church’s Vision and Values
– Preferred experience with Canva, Constant Contact, Publisher, Church Windows and MS Office
General Duties and Responsibilities include but are not limited to:
– Greet all members and visitors to the Church office and direct them to the appropriate staff member for
required assistance
– Answer phone, return messages and review emails in order to direct them to the appropriate staff member
– Assist in the mailing of Church related materials, maintain sufficient office postage, sort and distribute mail
– Serve as point of contact for special needs of congregation, e.g. illness, hospitalization and crisis events
– Coordinate efforts to respond to needs of those outside the Church seeking assistance
– Assist in scheduling repairmen, deliveries, building/property workers during regular office hours in
conjunction with the Property Team
– Respond to the administrative needs of the KGPC staff and Ministry Teams
– Work closely with Pastor, Director of Music, Christian Faith Formation Director, Assistant Music Director,
Nursery personnel and members of Session
– Prepare, copy and distribute Ministry minutes, recommendations and reports to Session
– Assist Pastor and Clerk of Session with required correspondence when members transfer Church
membership
– Possess knowledge and ability to work with “Church Windows” computer program, including Membership
module to create and maintain family and individual profiles to facilitate preparation of labels, listings and
directories
– Assist in preparation of and oversee budget for Church office, order needed supplies
– Provide access and master keys to members and guests as needed and maintain records
– Possess good working knowledge of all office equipment in order to assist others with copying, collating,
enlarging, etc.
– Maintain office Church master and website calendars, entering events and space requests in a timely
manner and serve as contact person for individuals/groups requesting use of Church facilities, both for
church and non-church related functions
– Assist in coordinating and training volunteer office workers who may be recruited to assist in special mailings
and other office tasks
– Coordinate reservations and collect money for scheduled Church events
– Possess a working knowledge of Church security system and software
– Maintain Church Policy and Procedures manual
– Ensure all confidential reports and files are maintained in a secure location
– Update Church rolls including member deaths, baptisms and membership transfers
– Provide up-to-date weekly information on events, calendars, and banners to Digital Outreach Specialist for
website and social media
– Create and distribute weekly e-communication and/or newsletter with input from staff, Ministry Teams and
Church groups
– Preparation of weekly and special bulletins, connect cards, and announcement slides
– Collect information from weekly Connect cards, record in spreadsheet, and distribute information to
appropriate Ministries
– Participate in staff and Leadership Team meetings, attend retreats
– Facilitate the Worship Visitor process